Overview-sub-background | JANUS Research Group

Travel & Expense Administrator

Full Time



Position Overview


  • With oversight from Controller, maintain and update Janus’ Business Travel Policy
  • Review and audit expense reports daily for completeness ensuring compliance with company policies
  • Verify supporting documents are valid and support amounts claimed
  • Understand and correct allowable versus unallowable charges under the JTR
  • Point of Contact with our travel agent for web-based travel agent system (Concur) and reports available to aid in reconciling
  • Monitor booked travel for missing expense reports
  • Track open tickets by airline and reassign to other travelers as needed
  • Prepare travel reconciliations between ERs filed, corporate credit card, and travel reports
  • Communicate with travelers and Management for non-compliance and proactively work directly with travelers to resolve discrepancies
  • Educate users on company travel and expense policies to eliminate non-compliant behaviors
  • Provide support to employees on the use of Janus’ T&E system (Deltek Costpoint)
  • Provide monthly travel-related metrics to help improve compliance and performance
  • Monitor credit card usage for compliance that purchases are travel-related only
  • Review travel advance requests in Costpoint in accordance with company policy
  • Assist in the preparation and data gathering for external and internal audits

Mandatory Requirement

  • Requires a Bachelor’s degree with 5+ years’ experience as a Travel Coordinator, Travel Administrator, or Expense Report Administrator handling expense reports and travel reconciliations or similar
  • Familiarity with JTR regulations, including allowable and unallowable expenses
  • Prefer experience with Deltek Costpoint Expense Report module, American Express @ Work reporting and coordinating with travel agents
  • Proficient PC skills including MS Office
  • Ability to work independently and multi-task with attention to details while meeting deadlines
  • Problem-solver with a solution-based attitude
  • Collaborative and team player with a focus on customer service
  • Eager to provide input for process and system improvement
  • Proactively report issues, concerns, results, etc. to Controller

Looking to join our team? Visit our Employment Opportunities page to get more information.

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